A smooth sale is usually a well-organized one. Pulling these documents together before you list means fewer scrambles when an offer comes in and your lawyer needs answers fast.
Proof of ownership and title
You'll need to establish that you own the property and can sell it. Your lawyer confirms title, but having your original purchase documents and any name-change or estate paperwork handy speeds things up.
Mortgage details
Know your lender, your balance, and whether there's a prepayment charge for discharging early — it affects your net proceeds and your closing costs.
Survey, tax bill and utilities
- A property survey if you have one (buyers and lenders often ask).
- Your most recent property tax bill.
- Recent utility bills — buyers ask about running costs.
If it's a condo
A condo sale needs a status certificate from the condo corporation, which sets out fees, reserve fund, rules and any special assessments. Order it early — it can take days. More in our condo selling guide.
If it's tenanted
You'll need the lease/tenancy agreement and rent records. Selling a tenanted property carries specific obligations to the tenant — get advice before you list.
Warranties, permits and manuals
Gather permits for any major work (they reassure buyers and inspectors), warranties still in force (roof, furnace, appliances), and appliance manuals. Then get your home ready to photograph and show.
General information for Ontario sellers, not legal advice. Your real estate lawyer will tell you exactly what your transaction requires.
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